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Active Project Status Reporting

Active Project Status Reporting uses automated tools to collect the status of each task in your project. The speed and accuracy of this approach can easily give a project manager one day a week or more back that that they can subsequently use to manage the project instead of managing the plan.

Contact us today to discover how Business Intelligence Services will help increase value by making your project manager more efficient.

Active Project Status Reporting Automatically Brings Project & Task Status to Project Managers, Saving Time and Improving Accuracy of Status Reports

  • Have the status of tasks and projects automatically come to you instead of wasting time chasing information
  • Dramatically improve the quality of status reports
  • Ensure all key stakeholders have the right information delivered in a timely manner
  • Give project managers more time to manage projects instead of managing reports

One of the most important tasks of a Project Manager is to compile and distribute comprehensive and accurate status reports. It is a time-consuming and challenging job to make contact with all of the members of your team to get that information, however. A typical project manager can easily spend between one and two days a week doing nothing but chasing down an accurate picture of the status of the myriad of tasks that they are responsible for.  And that doesn’t take into consideration the amount of time it takes to collate and report that information to management. Most professional project managers have between 20 to 40 active tasks going on concurrently, spread across a few dozen team members. Program managers, in turn, have hundreds of ongoing tasks that they need to report on in a weekly basis.

Not only does a project manager have to make contact with potentially dozens of individuals to obtain the status of all their tasks, but they also have to find an objective way to represent the status of each task. For those organizations who have not implemented a “Work Package” status reporting system, it’s a daunting task to accurately represent the percent completion of a given task.

The net result is that the vast majority of project managers spend much more time managing the plan and the status reports than they do actually managing the project itself. Compounding the problem, most project managers are aware that once a project goes into Yellow or Red status, they are required to begin submitting daily project status reports showing their efforts to bring the project back into Green status. The ironic end result is that the project manager ends up creating a completely detailed depiction of a project failure, because they are spending so much time reporting on the project that they have no time to actually manage the project.

LeanVista has pioneered a new approach called Active Project Status Reporting. Active Project Status Reporting utilizes automated Workflow Management tools to collect the project status of each task in an automated fashion using unambiguous metrics to describe progress. The speed and accuracy of this approach can easily give a project manager one day a week or more back that that they can subsequently use to manage the project instead of managing the plan.

Let LeanVista assess your project management status reporting approach and show you the gap and the payback between static and Active Project Status Reporting.

Lean Into Efficiency